Office Admin/Manager

Having been founded in 2017, we're the fastest-growing eyewear company in the Middle East. We have a clear mission here, and that is to provide access to quality eyewear at unmatched value by creating and curating the right designs for the region. We believe that everyone should be able to express themselves authentically and confidently—and we're on the way to making that happen! Fast forward to today and we have a retail footprint of 80+ stores across four countries (KSA, UAE, Bahrain and Kuwait) as well as already becoming the largest online eyewear retailer in our space. It's been a phenomenal journey so far, with more than 650 employees who embody our core values of Integrity, Ownership, Boldness and Optimism, it’s what has allowed us to scale at this pace and culminated in us being a certified ‘Great Place to Work 2023’ across all of our offices. Our people are our strength, and we have a team of diverse (49% female, 31+ different nationalities), smart thinkers who are encouraged to think creatively and empowered to turn their ideas into actions. To support this growth, we are looking for intelligent, ambitious, and confident individuals that can bring fresh and innovative thinking to eyewa and play a part in driving the company forward on its truly exciting journey. We’re currently looking for an Office Administrator/EA/Office Manager to join our team in Dubai. This role would report to the Co Founders. Responsibilities: Executive Support (for Co Founders): • Manage and coordinate executive calendars, appointments, and meetings. • Prepare agendas, take meeting minutes, and follow up on action items. • Assist with travel arrangements • Assist with the preparation of presentations, reports, and other documents. Office & Facilities Admin Support: • Manage and prioritize daily administrative tasks, including scheduling, correspondence, and document management. • Maintain an organized and efficient filing system for important documents and records. • Order office supplies and equipment as needed, ensuring a well-equipped and functional office. • Oversee office maintenance, including repairs, cleaning, and security. • Manage relationships with vendors and service providers to ensure smooth office operations. • Ensure a safe and comfortable working environment for all employees. • Manage office budgets and expenses, tracking and reporting on expenditures. • Process invoices and expenses in a timely and accurate manner. • Collaborate with the finance department to ensure compliance with financial policies and procedures. Skills • Proven experience (3+ years) in an executive assistant or administrative management role. • Would ideally be proficient with Arabic (reading & writing) • Exceptional organizational and time-management skills. • Proficient in Microsoft Office Suite and other relevant software. • Strong written and verbal communication skills. • Ability to handle confidential information with discretion. • Problem-solving and decision-making abilities. • A proactive and detail-oriented approach to work. • Strong interpersonal skills and the ability to work collaboratively with diverse teams. Job Details Job LocationDubai, United Arab Emirates Company IndustryRetail & Wholesale; Administration Support Services; Internet & E-commerce Company TypeEmployer (Private Sector) Job RoleAdministration Employment TypeFull Time Employee Monthly Salary RangeUnspecified Number of Vacancies1

• Training Include • Bonus